Information Required to Register a Company

Updated 7 months ago by Nathan Grivas

There are two types of users that can register a company on myStake, company secretaries and advisors. If you are neither, then you must be invited to myStake.
The company secretary is able to register a company on myStake once they complete the account registration process. 
An advisor is able to register a company on behalf of the company secretary through the invite client feature.
Note that the information required for myStake's company registration process can be found in your company's corporate binder.  
Note that you do not have to manually enter in all of this data. You are able to use myStake to retrieve your company's stored details if your company is registered with ASIC. However, certain information such as officer email addresses need to be manually entered, since ASIC does not keep that data on file.  

Entity Section

The entity section is the first stage of myStake's company registration process. The entity section focuses on capturing key company details. This section requires the following information:

Company nameThe legally registered name of your company, as per the certificate of registration of a company, provided by ASIC. 
Company ACN
The nine digit ACN of your company, as per the certificate of registration of a company, provided by ASIC. 
State of registrationThe state or territory of registration of a company, as per the certificate of registration of a company, provided by ASIC. 
Company shortcodeThis is a 2-4 letter code to represent the shares of the company. It is simply used to identify company shares within myStake. For example, the Australian Securities Exchange has a code of ASX. 
This code is defined by the user and is only used within myStake. 
Company addressThis is the current registered address of the company that is registered with ASIC.
Current share price Enter the share price of the company. You can either enter the current share price, or the share price of the company when it was incepted. After company deployment, additional share prices can be added to be graphed over time.

Officers Section

The officers section is the second stage of myStake's company registration process. Here you are able to add people that have executive roles within your organisation and invite them to use myStake. This section requires the following information:

Add officerChoose invite a new user if you wish to add a new officer.  
Email addressEmail address of the officer.
First nameFirst name of the officer.
Middle nameMiddle name of the officer (optional).
Last nameLast name of the officer.
Confirm all roles held by the officer Declare the role of the officer by checking the box (user can have multiple roles).
Officer residential addressCurrent residential address of the officer.
Date of birthDate of birth of the officer.
Birth placeThe city of birth of the officer.
Birth countryThe country of birth of the officer.
Birth state The state of birth of the officer.

Shares Section

Note that there is no offer and acceptance process for shares while registering a company on myStake. It is assumed that the company secretary will be issuing shares in this section to replace the paper certificates that currently exist. If you wish to offer shares to new shareholders and go through the standard offer and acceptance process then please do so once you complete the myStake company registration process. 

The shares section is the third stage of myStake's company registration process. Here you are able to digitise shares to existing shareholders, which will generate new share certificates and replace their old ones. Shareholders can be either individuals, companies, trusts, or SMSFs. This section requires the following information:

EntityThe entity that will have their shares digitised.
Are these shares beneficially held?Beneficially held means that the owner of the shares gets the direct benefit from the shares.  
QuantityThe number of shares that will be digitised to the entity.
DateThe date that the original shares were offered to the entity.
First name (individual shareholders)First name of the shareholder.
Middle name (individual shareholders)Middle name of the shareholder.
Last name (individual shareholders)Last name of the shareholder.
EmailEmail address of the entity.
Purchase priceThe price each original share was purchased.
ClassRefers to the type of share being digitised. 
Trust name (for trust shareholders)The legally registered name of the trust, as per the certificate of registration of the trust, provided by ASIC.
Company secretary email (for corporate trustees and corporate shareholders)The email address of the relevant company secretary.
Company name (for corporate trustees and corporate shareholders)The legally registered name of the company, as per the certificate of registration of the company, provided by ASIC. 
Company ACN (for corporate trustees and corporate shareholders)The nine digit ACN of your company, as per the certificate of registration of a company, provided by ASIC. 
SMSF name (for SMSF shareholders)The legally registered name of the SMSF, as per the certificate of registration of the SMSF, provided by ASIC. 

Billing Section

The billing section is the fourth stage of myStake's company registration process. The billing section allows you to choose a subscription period (either monthly or annually) for your company and link your company's subscription to a card of your choice.

Deploy Section

The deploy section is the final stage of myStake's company registration process. The deploy section allows you to add your company's logo and type a personal message that will be sent to all the users that you have invited to join your company on myStake. 


How did we do?